Awards FAQs

All your questions about the Awards for Excellence process answered. The FAQs have been categorised to help you find the answers you want, faster. 

Questions about entering

Please note that only members are eligible to win an Institute Award for Excellence.

Non-members are still welcome to submit an Intent to Enter, however they must become a member before the submission deadline of June 11.
Only members can make submissions.

If you are not a member and want information about joining please contact our Business Development Manager David Benn on (07) 3233 2723 or via

The Awards are an opportunity to be recognised for excellence within the development industry. If your company has done something unique, pushed the boundaries, or innovated to overcome challenges, you should consider entering. The Awards are very competitive, so becoming a winner or finalist is acknowledgement of outstanding success from your peers.

Your awards submission must be completed through our online system (link at top of this page). You can get a head start by electing to complete and Intent to Enter free of charge before we open submissions. If you register your details and download the criteria you will be provided with a discount code which makes you eligible to save $220 on your submission fee. Entrants will be provided 5 business days once submissions open to start their entry after the Intents to Enter phase closes with the discount code. If you start your submission after the 5 business days, you will pay full price to make your submission.

Submitting an Intent to Enter is the only way to access the criteria before submissions open and qualify for the Early Bird discount that saves you $220.

Category questions

Projects eligible for categories 1 through to 7 and 9 through to 14 must be submitted by a developer. Projects eligible for category 8 and categories 15 through to 19 may be entered by consultants, Government entities, and other service providers relevant to the development industry.

Please note that your company must hold a developer level of membership to enter categories 1 to 14.

Entries in categories 1-10 are eligible for National Awards.

To enquire about your level of membership, please contact the Institute’s Business Development Manager David Benn on 07 3233 2723 or via email.

Every category has unique criteria. Entrants should closely review the criteria to ensure their submission response and site inspections address the criteria specifically. Criteria can be obtained when you register your Intent to Enter.

It is highly recommended that you address the criteria related to the Award category you enter. The criteria will be used by the judging panel to assess your written submission.

Each question has a maximum word count of 250 words.


Should you proceed to the submission stage, the following fees will apply per submission (incl. GST):

Early Bird
$890 – available only if you complete an Intent to Enter.

$1,110 – after May 4.

The submission fee must be paid with your completed submission by 5pm on Friday, 11 June 2021. Submission payments can be made by credit card, direct deposit or cheque payable to “UDIA Queensland”. Invoices must be paid in full seven days after the submission due date

Once invoices have been raised, no refunds will be made available.

If you are entering on behalf of a developer or entering the Consultants’ Excellence, Parks and Recreation, Wildcard or Design Excellence categories, you must have the written consent of the developer. This written consent must be submitted with the online submission.

Please note that in the event that your submission wins in categories 1 to 14 the Award will be presented to the developer of the project and all related marketing and communications material will exclusively acknowledge the developer as the winner of the Award.

Consultants are only permitted to enter four categories, being Consultants’ Excellence, Parks and Recreation, Design Excellence, and Wildcard. All other categories are open to developers only.

Projects entered into the Awards must be substantially completed, as outlined in the criteria for each Award category. The on-site judging period commences from 16 August 2021.

Please note that this does not apply to the Community Engagement Award, Design Excellence Award, and Marketing Excellence Award categories.

Individual projects may be entered in more than one category, when they fit the criteria. A separate submission must be completed for each category.

Entrants are asked to respond to criteria for the specific Award category for which they are entering, rather than using the same submission text for additional categories. Doing so will give entrants a greater chance of winning.

If you submitted a project in a previous year and did not win you can re-enter the same project multiple times. However, if resubmitting a project that has previously won an Award, you must be able to demonstrate to the judges that significant changes have been made to the project for your submission to be valid.

All submissions must be prepared online. Hard copy submissions will not be accepted.

Some entrants copy the criteria into a Word document to work on their responses before submitting. If you do this, be sure to keep in mind the word count limits.

You may make changes to your submission up until the closing date being June 11, after this date submissions will be considered complete. Any items or documents submitted after this time will be accepted or declined at the Institute’s discretion.

The Executive Summary will be used for the purposes of judging. The executive summary, in addition to any detail provided in the full submission, may be published in the Awards issue of our establish magazine if your project is announced as a winner or a finalist. The establish articles will be written at the Institute’s discretion.

You are not required to submit an establish article with your submission. Instead, the Institute will use any detail, wording, statistics, and other information provided in the full submission to write the establish article should your project be a winner or category finalist. The establish articles will be written at the Institute’s discretion.

You are not required to provide a media release with your submission.

You will need to provide a minimum of 6 and a maximum of 10 high resolution images of your project as part of your submission. Images sent through after the submission due date will be considered at the Institute’s discretion.

Image guidelines: The Institute reserves the right to select submission images at its discretion to be used in the Awards for Excellence AV production and the establish magazine should you be named a finalist and/or winner.

All submission cancellations (withdrawal) must be made in writing to the Institute.

Submission fees will be refunded if cancellation is received via written notification prior to the submission closing date (June 11).

Cancellations or withdrawals made after this time are non-refundable. Please note that associated fees such as administration fees cannot be refunded. Any refunds will be processed approximately one fortnight after the event has concluded.

As an alternative to cancellation, your submission fee may be transferred to the Awards for Excellence luncheon tickets (subject to availability). Transfers must be requested in writing via as soon as possible.

The finalists and winners will be announced at a lunch to be held in Brisbane at the end of the year. Date for 2021 luncheon to be confirmed.

Tickets are not allocated to entrants. You must purchase your own ticket(s). The luncheon sold out before the end of early bird for the past 4 years, so it is strongly recommended you purchase ticket(s) to the luncheon at the same time as you pay for your submission.

Other queries

No. Changes to the site inspection date and time are not permitted under any circumstances. It is strongly recommended that you block out the judging period in all key company representative’s diaries in advance to ensure the right people (i.e. CEO, Chairman, Development Manager, Project Lead etc) are available.

Yes. Under no circumstances should an entrant be in contact with or approach a member of the judge’s panel outside the hour of their scheduled virtual site inspection. Should the Institute be made aware of such behaviour, your entry will be disqualified immediately.

Most definitely not!

Still have questions?

For Intent to Enter and Submission enquiries please contact: 

Claire Coleman

Event Executive

(07) 3233 2722

All media enquiries to be directed to: 

Chelsea van Riet

Director of Research & Marketing

0415 397 304

I’m ready to enter!